EPF & ESI Registration

Overview

Registration for PF / ESI is compulsory for the companies / organizations who employ more than 20 individuals. Also, small organizations which do not have the minimum strength can register themselves voluntarily. Organizations which grow to a strength of 20 members are expected to register themselves within one month of attaining the minimum strength.

Benefits of ESIC registration to employee

  • Sickness benefits at the rate of 70% (in the form of salary), in case of any certified illness certified and which lasts for a maximum of 91 days in any year.
  • Medical Benefits to an employee and his family members
  • Maternity Benefit to the women who are pregnant (paid leaves).
  • If the death of the employee happens while on work – 90% of the salary is given to his dependents every month after the death of the employee.
  • Funeral expenses.
  • Old age care medical expenses.

Obligations of a ESIC registration

After the registration ESI Returns have to be filed twice a year. The following documents are required for the filing of the returns:

  • Register of Attendance of the Employees.
  • Form 6 – Register.
  • Register of wages.
  • Register of any accidents which have happened on the premises of the business.
  • Monthly returns and challans.

Why Establishment should registered under EPF & ESI?

  • It is flexible and has limited liability.
  • A greater capital contribution and greater stability.
  • The possibility to grow big and expand

Required Documents

    1. Name of the company.

    2. Date of the setup of the organization.

    3. Scanned copy of the company’s PAN (Proprietor’s, in case of proprietorship concern).

    4. Scanned copy of the licenses available in the name of the company. (like GST).

    5. Scanned copy of cheque of company’s bank account.

    6. Address of the company with address proof

    7. List of Directors / Partners.

    8. Address proof of Proprietor / Director / Partner of the company.

    9. Email address, Mobile number of Proprietor / Director / Partner of the company.

    10. Copy of First sale bill / Job work bill and First purchase bill.

    11. The monthly strength of employees from the date of setup.

    12. Current list of employees with their details:

  • Name
  • Father’s Name
  • Date of joining
  • Date of birth
  • Mobile number
  • Postal address
  • Name of nominee
  • Grade
  • Salary
  • Designation
  • ID proof (Aadhaar and PAN)
  • Bank A/c number with IFSC code
  • Digital Signature of the Proprietor / Director / Partner

Process

How Vakil Salah help you to get ESIC registration?

Document Collection

We will collect the details & document required for ESIC registration from you.

Application preparation

After collecting details, we will prepare your application based on the information provided & submit the application Form No – 1 (Employers Registration Form) on your behalf.

ESIC registration Number Allotment

Once the application and the attached supporting documents are verified, , the government will issue a 17 digit unique number.

The employee who is registered under this scheme will provide the employer with the filled form and photographs of his own family members as a part of the process of registration and will get an ESI card after registration.

Any change in the Company or its employees will be intimated to the ESIC.

FAQ's

1. Whether an employer can deduct employer’s share of contribution from the wages of employees?

No. It is not permissible. Any such deduction is a criminal offence.

2.Can the wages be reduced by the employer on account of payment to the EPF?

No. It is specifically barred under section-12 of the EPF & MP Act,1952.

3.Whether a daily rated employee or the piece rated employee can become a member of the EPF?

.Yes.

4.Whether the member is entitled for full interest on the belated deposit of PF dues by the employer?

After realising the dues, the PF members will be given full interest for each due month and it will in no way affect the interest due to members on the contributions paid. The employer shall be charged penal interest under section 7Q and penal damages under section 14B of the Act respectively.

5.Can an employee contribute to the EPF after leaving the service?

No. In the absence of wages & Employer no recovery can be affected. Any contribution by the member must be matched with employer’s share of contribution.

6.The contribution has been recovered from the wages of the employee but the employer had not paid to the EPF. What is the remedy?

The Employees’ PF Organization will invoke penal provisions of the Act to recover the dues from the employer. Complaint can be lodged with Police under section-406/409 of IPC by the EPFO for action against such employers.

7.Whether an employer can recover any outstanding dues from the PF amount payable to a member?

No. It is totally prohibited.

8. What are the measures by which the PF amount is recovered from a defaulting employe?

Attachment of Bank Accounts, Realisation of dues from Debtors, Attachment & Sale of properties, Arrest and Detention of the Employer, Action under Section 406/409 of Indian Penal Code and Section 110 of Criminal Procedure Code, Prosecution under section 14 of the EPF & MP Act,1952.